TEST ANNOUNCEMENT

NUMBER 2012-105

ISSUED  DECEMBER 12, 2012

REVISED AUGUST 28, 2013

 

Commonwealth of Pennsylvania

State Civil Service Commission

 

Examinations

 

for

 

RECORDS SPECIALISTS AND SUPERVISORS

 

 

Exam

No.

 

Job Titles

Job

Codes

 

Pay Schedule

and Range

 

 

 

1.

 

Records Specialist 1

47611

ST04

 

 

2.

 

Records Specialist 2

47612

ST05

 

 

3.

 

Corrections Records Specialist

47613

CO35

 

 

4.

 

Corrections Records Supervisor

47630

CS37

 

 

5.

 

Records Supervisor

47635

ST06

 

 

When completing your application, please make sure you apply for all job titles for which you want to be tested.  You will NOT be permitted to add job titles after you test.

 

APPLICATIONS WILL BE ACCEPTED UNTIL FURTHER NOTICE.

 

VETERANS:  Pennsylvania law (51 Pa.C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs.  To learn more about employment preferences and opportunities for veterans, visit the Commission’s website, Job Seekers page, for Veterans; visit one of our offices; or call our veterans information line, (717) 787-6039.

 

NATURE OF WORK

 

Records Specialists and Corrections Records Specialists maintain a Records Unit at a state correctional facility, or the Central Office Centralized Sentence Certification Unit headquartered in Cumberland County.  You will file inmate criminal history and identification documents, process inmate population movements, and photograph and fingerprint inmates. 

 

Records Supervisors and Corrections Records Supervisors work in state correctional facilities, or within the central office, where they supervise Records Specialists, Corrections Records Specialists, and clerical staff who maintain the criminal records units.

 

JOB REQUIREMENTS

 

You will be tested before your qualifications are reviewed.  Your test results will count only if you meet all job requirements.

 

You are subject to Pennsylvania residency requirements and must be able to perform the essential functions of the job.  Visit the Commission’s website, Job Seekers page, for PA Residency Information.

 

You must pass a background investigation.

 

After you receive a conditional offer of employment you must undergo a medical examination.

 

If you are not currently employed by the Pennsylvania Department of Corrections, you must attend and complete a 2 week (Records Specialists and Supervisors) or 3 week (Corrections Records Specialists and Supervisors) basic training program at the Department of Corrections' Central Training Academy in Elizabethtown, Pennsylvania (Lancaster County).

 

Minimum Requirements

 

Records Specialist 1 – Two years of clerical or correctional custodial experience.  College level courses may be substituted for the required experience on a year-for-year basis; OR an equivalent combination of experience and training.

 

Records Specialist 2 - One year of experience as a Corrections Records Specialist; OR 1 year of experience as a Records Specialist 1; OR 3 years of clerical or correctional custodial experience, including 1 year in specialized records work in a correctional institution.  College level courses may be substituted for the non-specialized experience on a year-for-year basis; OR an equivalent combination of experience and training.

 

Corrections Records Specialist - Three years of clerical or correctional custodial experience in a correctional institution.  College level courses may be substituted for the required experience on a year-for-year basis; OR 1 year of experience as a Records Specialist 1; OR an equivalent combination of experience and training.

 

Corrections Records Supervisor - Two years of experience as a Corrections Records Specialist; OR 1 year of experience as a Records Specialist 2; OR an equivalent combination of experience and training.

 

Records Supervisor - Two years of experience as a Corrections Records Specialist; OR 1 year as a Records Specialist 2; OR an equivalent combination of experience and training.

 

Clarification of Requirements

Please make sure you meet all requirements.  If you are not sure you qualify, contact one of the Commission's offices listed at the end of this announcement for guidance.

 

Records Specialist 2, Records Supervisor, and Corrections Records Supervisor

“Specialized work in a correctional institution” is experience in a correctional institution interpreting and analyzing court orders, computing sentences, determining minimum and maximum sentences, and re-configuring sentences for parole violators.

 

Records Specialist 1, Records Specialist 2, and Corrections Records Specialist

“Correctional custodial experience” includes experience as a Corrections Officer, prison guard, or other similar experience which included responsibility for the care, custody, and control of inmates.

 

JOB OPPORTUNITIES

 

EQUAL OPPORTUNITY EMPLOYER

 

Positions are located in the Pennsylvania Department of Corrections.  Most positions are located in the central offices in Cumberland County.  Some are located throughout the state at State Correctional Institutions.  Approximately 5 appointments and promotions from lists are made annually to each title.

 

Additional opportunities for employment or promotion may occur due to normal turnover from retirements, promotions, transfers, resignations and so forth.

 

For the most recent information on job opportunities contact the

 

Pennsylvania Department of Corrections, Bureau of Human Resources, 1920 Technology Parkway, Mechanicsburg, Pennsylvania 17050; Telephone:  (717) 728-5357, Internetwww.cor.state.pa.us, Emailra-docjobs@pa.gov

 

OR

 

Central Office Centralized Sentence Certification Unit, Cumberland County (717) 975-4901.

 

OR

 

Human Resources office of the State Correctional Institution/facility where you are interested in working.

 

TESTING

 

The test will be administered on a computer.  Information about computerized testing is available online at www.scsc.state.pa.us OR in paper form at any State Civil Service Commission office. 

 

You will have a maximum of 2 1/2 hours to complete the test which will cover the following subject areas:

 

 

 

Number of Questions by Job Code

 

 

 

Subject Area

 

47611

47612

47613

47630

47635

 

 

 

Office Procedures

10

10

--

 

 

Reading Comprehension

10

10

10

 

 

Interpersonal Relations

20

20

20

 

 

Work Methods

20

20

20

 

 

Arithmetical Computation

20

20

20

 

 

Arithmetical Reasoning

--

20

20

 

 

General Interviewing

--

--

20

 

 

Supervision

  --_

  --_

  10_

 

 

Total

80

100

120

 

 

The test will be administered in the Harrisburg, Philadelphia and Pittsburgh State Civil Service Commission offices, Monday through Friday.

 

The test also will be held approximately 10 days a month at additional test centers located in Erie, Johnstown, Lock Haven, and Scranton.  For further details on test dates, contact the Commission’s Information Services Unit; Telephone (Voice) (717) 787-7811, Text Telephone (Deaf/Hard-of-Hearing callers only) (717) 783-8896.

 

If you take the test and want to take it again, you may be retested after 6 months from the date of your test.  You must submit a new application to be retested.

 

If your name is on an eligible list for these job titles and you take this test, your most recent examination result will be the only one counted.

 

TEST RESULTS

 

Employment and promotion lists will be established.  You will be notified in writing of your test results.

 

HOW TO APPLY

 

Complete your application on the Commission’s website, Job Seekers page, by selecting Online Application, or submit your completed paper application to:

 

 

 

State Civil Service Commission

ATTN:  Applications

P.O. Box 569

Harrisburg, PA  17108-0569

 

Applications and further information can be obtained from:

 

1.

State Civil Service Commission:

 

 

 

Harrisburg:  2nd Level, Strawberry Sq. Complex, 320 Market St., P.O.

 

Box 569, Hbg., 17108-0569; Telephone (Voice) (717) 783-3058, Text

 

Telephone (Deaf/Hard-of-Hearing callers only) (717) 772-2685

 

 

 

Philadelphia:  110 North 8th St., Suite 503, Phila., 19107; Telephone

 

(Voice) (215) 560-2253, Text Telephone (Deaf/Hard-of-Hearing

 

callers only) (215) 560-4367

 

 

 

Pittsburgh:  411 Seventh Ave., Room 410, Pgh., 15219; Telephone

 

(Voice) (412) 565-7666, Text Telephone (Deaf/Hard-of-Hearing

 

callers only) (412) 565-2484

 

 

 

Internetwww.scsc.state.pa.us

 

 

2.

PA CareerLink offices

 

 

3.

The Human Resources offices listed under the "JOB OPPORTUNITIES" section of this announcement

 

For further information on testing, assistance for persons with disabilities, veterans' preference and other items, refer to the instructions provided with the "Application for Employment/Promotion."