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Cars & Rail
Cars: How to Book
- When traveling by car, travelers must choose the least expensive option available that meets the commonwealth business need.
- Employees must use an agency pool vehicle when available.
- If departing from Harrisburg and determined to be the least expensive option, employees must reserve a temporary fleet vehicle through the Department of General Services. This is billed directly to your agency.
- If the above options are not available, you must choose the least expensive option between renting a car or using your own car and being reimbursed for mileage. Use this ground travel worksheet to help you decide.
- If renting is the least expensive option, rent a vehicle using GetThere, the commonwealth's online booking system. Choose from either Enterprise or National. Pay with your corporate travel card or personal funds. If you do not have access to GetThere or need assistance renting your vehicle, call ADTRAV, the commonwealth's travel agency, at 866.530.8899.
- When authorized to use a personal vehicle, you will be reimbursed according to the GSA mileage rate.
- For all vehicle types, mileage should be recorded and included with your travel expense report. See this memo for more information.
Rail: How to Book
To travel by train, make your own reservation directly on the Amtrak website or by calling 1.800.USA.RAIL. Use either your corporate travel card or personal funds.
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