Classification



For the majority of commonwealth employees, pay is determined based on the level and complexity of the work assigned to their positions.  Most positions are allocated to a job classification, which is assigned to a pay scale group on an appropriate pay scale type (pay schedule).  More about pay can be found here.

All job titles currently in use by agencies under the Governor’s jurisdiction and their corresponding pay scale groups and types, bargaining units, and other coding at the job level are available through the online version of the classification and pay plan. Changes to the plan occur on a regular basis through Executive Board amendments to ensure that the jobs in the plan accurately describe the work performed as well as the qualifications of the individuals managers need to perform the work.  Recommendations for revisions to the classification and pay plan should be sent to the director of the Bureau of Classification & Compensation in accordance with Management Directive 520.7 Development and Validation of Job Standards

Tools:

Classifying Positions

It is likely that your agency has decentralized classification authority — with OA oversight— for the majority of jobs in the classification and pay plan. The remainder of jobs require approval from OA-Human Resources' Bureau of Classification and Compensation, which reviews those requests in accordance with Management Directive 520.5 Centralized Job Control System and Management Directive 520.6 Processing of Reclassification Actions.

An evaluation of a position’s classification can be initiated by the employee in the position, mangers in the agency, the agency HR office, OA, or the union, if applicable. 

Position descriptions should be up to date at all times. The position description is the supervisor's tool to document and communicate the work assigned to the position. Since it serves as the official record of the duties assigned to a position, it will be reviewed if the employee’s classification is in question, such as if a classification grievance is filed or if a supervisor requests a classification review of the position. To provide guidance to supervisors in your agency on how to create or make changes to position descriptions, use the Online Position Description tool. You can also view all submitted position descriptions for your agency.  

Training

OA offers the following classes throughout the year, as well as regularly scheduled ongoing learning courses:

  • Introduction to Classification & Pay
  • Classification for Classifiers
  • Classification Grievance Training
  • Hay Evaluation Training
  • Job Specification Development

Check the Student Catalog in E-LMS for classes and dates. To sign up, contact OA-Human Resources' Bureau of Classification and Compensation at 717.787.8838.

You may also use these materials to train your agency's supervisors and managers on the commonwealth's classification system: