Grant Information FAQ's



  • How can I find out about funding information?

    All current open funding announcements may be found on PCCD's website by going to the "Grant Information" page.



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  • How will I know if my organization is qualified to apply for specific types of funding?

    All of PCCD's funding announcements contain a paragraph labeled "Agencies Eligible for Participation." If your organization meets the criteria in this paragraph, your organization may be eligible to submit a formal application or concept paper (follow instructions provided).



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  • If my organization is a recipient of formula funds, how will I know what my agency's allocation is?

    For Victims of Crime Act (VOCA), Rights and Services Act (RASA), and Victims of Juvenile Offenders (VOJO) funds, there will be a county allocation chart attached to the funding announcement. The local Victim Services Policy Board will determine individual agency allocations within their counties. For Juvenile Accountability Block Grant (JABG) funds and Intermediate Punishment (IP) funds, the allocation chart will be attached to the funding announcement. Generally, the allocations will be given in the funding announcement.



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  • After my organization has been awarded a subgrant, how are the subgrant funds distributed?

    After a subgrant is awarded, the original subgrant application begins the signature process (to be approved and signed by PCCD's Executive Director, PCCD's Chief Counsel, State Attorney General's office and General Counsel's office - if the subgrant is over $1,000,000, and lastly Executive Offices' Comptroller's Office). Once these signatures have been obtained, the subgrant is fully executed and the first payment is initiated if there are no special conditions attached to the award. The first payment may be held if there are unsatisfied special conditions that require your organization's attention. Any special conditions will be relayed to your organization on the official award letter and will be available to view in Egrants. After the first payment, remaining payments are based on PCCD's receipt of all required reports via Egrants. For specific payment information on a subgrant, refer to the Payment Terms Section in your Egrants project.



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  • How do I determine what time period will be used as my official "project period"?

    While many projects are funded for twelve-month periods, you should refer to the funding announcement to which you are responding to confirm the duration of your project. In most cases a project should start on the first day of the month following Commission approval. For example, if your grant is approved at the September Commission meeting, the start date should be October 1. However, unless a project period is pre-determined (as with projects that run on the state fiscal year), you should select a start date that is realistic in terms of when you will be able to implement the project. If you are not certain of when to begin your project, you should discuss this with the fiscal or program contact listed in the funding announcement.



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  • When will I receive my official award document?

    Award letters are prepared and mailed after the Commission has approved the applications. If you have resolved all fiscal and/or programmatic concerns, and PCCD has received all the necessary documents for your application, you can expect to receive an award letter within several weeks after the Commission meeting. Barring any unresolved issues with applications, all award letters are mailed within thirty days of the Commission meeting.



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  • When do I need to request a modification to my approved subgrant?

    You must submit a project modification request when one or more of the following circumstances arise:

    A change(s) between budget categories: Changes that exceed 10% of total project cost. (Total project cost is the sum of the PCCD, project income and applicant's match funds.)

    A change(s) to purchase additional items or other items that were not included in the approved project budget. 

    A change(s) to the personnel positions listed in the approved project budget including major salary reductions and increases.

    A change which affects the project's objectives or scope, e.g., a change in the target population and/or services to be provided. Minor changes in a project are to be reported on the Quarterly Progress Report.

    A change in dates of the project's duration. There will be no extension of duration for RASA funds.

    Project Modification requests must be submitted at least 30 days prior to the project end date. In the last 30 days of the project period, exceptional requests for modification may be considered, but only with a detailed justification explaining why the request was late.

    No Project Modification Request will be approved if it is received after the project end date.



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  • What are PCCD's subgrant reporting requirements?

    In Egrants, go to the Project Tab of your grant. There is a Reporting Requirements link under the Project Tab. Clicking the Reporting Requirements link will show all of the reporting requirements specific to your organization's grant.



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  • What is the next step once my organization has submitted a concept paper or a grant application?

    PCCD will review your concept paper or application and update the status of your concept paper or application in Egrants. Comments and issues relevant to your concept paper or application will be entered in Egrants. You may check the status and the Issues/Comments section of your concept paper or application anytime in Egrants.



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  • What is the role of a local Victim Services Policy Board?

    Since the beginning of the Pennsylvania Commission on Crime and Delinquency's victims services efforts under the state Victims Rights Program, the Victims of Juvenile Offenders Program and the federal Victims of Crime Act (VOCA) Program in 1984, the Commission has required the establishment of local victim assistance policy boards as a prerequisite for participation in those programs. The policy boards were created to encourage collective decision-making on the improvement of local services for victims of crime. The boards provide an opportunity for individuals in criminal justice, juvenile justice, and victim services to collaborate on meeting the needs of victims at the local level and an opportunity to recommend the distribution of state and federal dollars to address those needs.



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  • How are the formulas for VOCA, RASA, VOJO, & JABG determined?

    VOCA and RASA County allocations are determined on a formula basis that takes into consideration the annual average of the most current five years of data: county population, which is weighted at 25%; target crimes, which is weighted at 25% and penalty assessment collections, which is weighted at 50%.

    VOJO county allocations are determined on a formula basis that takes into consideration the annual average of the most current five years of data: county population, which is weighted at 25%; juvenile dispositions, which is weighted at 50% and penalty assessment collections, which is weighted at 25%.

    JABG allocations to each unit of local government are determined on a formula that takes into consideration law enforcement expenditure data, which is weighted at two-thirds; and annual average number of Uniform Crime Report part 1 violent crimes reported by each unit of local government for the three most recent calendar years which is weighted at one-third. The minimum allocation is $5,000. Units of local government may waive their allocation to a larger unit of local government.



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