Please Note:


Please note that we used the exact wording of the questions as they were submitted to PCCD by potential applicants. However, in all cases, we removed all references to specific jurisdictions, agencies and organizations.

2014 Byrne Justice Assistance Grant (JAG) FAQ's



  • Q1 The 2013/2014 PCCD JAG solicitation clearly states

    Question:  The 2013/2014 PCCD JAG solicitation clearly states that these funds cannot be used to "enhance" an existing project and/or program.  That being said, could the funds be used to hire additional Probation Officers needed to handle the current Probation Officers' case loads?  Our 2014-2016 CJAB Strategic Plan lists the hiring of additional Adult Probation Officers as one of our goals.

    Answer:  As the question indicates that the applicant would be requesting funds to hire additional probation officers to handle an increasing caseload, this would be considered an enhancement of an existing program and would not be allowable. If the additional probation officers would be to support creation of a new, non-existing program (to supervise offenders on electronic monitoring), then the additional officers would be a permissible expense.



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  • Q2 There appears to be a difference between the Objectives

    Question: There appears to be a difference between the Objectives listed in PCCD’s Strategic Plan and the Objectives listed 2013/14 Local Solicitation. Are these deliberate omissions?

    Answer:  Yes. As noted in Section 1. Introduction, in the 2013/14 Funding Announcement. In determining where JAG Funds could achieve the greatest impact, the Commission approved targeting these funds to a select group of objectives and strategies within the Strategic Plan.



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  • Q3 Is an applicant that is currently receiving funding

    Question:  Is an applicant that is currently receiving funding under the 2012 JAG awards eligible to apply for funding of a new project under this 2013 solicitation?

    Answer:  Yes.



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  • Q4 The 2011-2015 Strategic Plan lists 13 objectives.

    Question:  The 2011-2015 Strategic Plan lists 13 objectives. "Enhancing Law Enforcement" is listed as number 3.  My question is whether the 2013/2014 Byrne Justice Assistance Grant (JAG) Single Solicitation for Local Initiatives is open to all thirteen plan objectives or limited to the six (6) listed in the 2013/2014 Byrne Justice Assistance Grant (JAG) Single Solicitation for Local Initiatives.

    Answer:  No. The 2013/2014 Byrne Justice Assistance Grant (JAG) Single Solicitation for Local Initiatives is only available for projects that address the six (6) Objectives referenced in the solicitation.



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  • Q5 We are considering applying for funds under Objective 5
    Question:  We are considering applying for funds under Objective 5 to implement Multi-Systemic Therapy (MST) in our county. Is this eligible under JAG funding?

    Answer:  Due to the competitive nature of these awards, PCCD Program Staff will not be able to answer questions about how an applicant should respond to any section of this funding announcement. PCCD may only field questions to clarify the funding announcement.


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  • Q6 Required Signed Documents requests the Local Planning Board's Strategic Plan
    Question:  Required Signed Documents requests the Local Planning Board's Strategic Plan.  Does this refer to one of the strategic plans cited on page 10 of the funding announcement under e. Collaborative Planning; Strategic Plan - i.e. CJAB Strategic Plans; STOP Team Strategic Plans? 

    Answer:  Yes, the requested document that you are referring to is the Local Planning Boards Strategic Plan.  PCCD recognizes that in some cases the Local Planning Board may be the actual applicant.


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  • Q7 On Page 5 of the 2013/14 JAG Local Initiatives Funding Announcement under "f", "Ineligible Program Activities"

    Question:  On Page 5 of the 2013/14 JAG Local Initiatives Funding Announcement under "f", "Ineligible Program Activities" it lists "Real Estate" as one of the items for which funding is ineligible.  Would this include seeking funding to pay monthly lease rental payments for a Day Reporting Center for Adult Probation activities?

    Answer: Rental payments for use of non-owned property is an allowable expense. 



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  • Q7A If a lease for an Adult Probation Day Reporting Center is allowed

    Question:  If a lease for an Adult Probation Day Reporting Center is allowed, are lease amounts for tenant improvements permitted, or is this also excluded as "real estate" or "construction projects"?

    Answer:  The use of JAG funds for non-governmental real estate or related fixed asset improvements (other than penal or correctional institutions) is not permitted.



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  • Q8 Our County is interested in applying for the JAG grant

    Question:  Our County is interested in applying for the JAG grant, and so are some of our local Borough law enforcement agencies. Can we submit separate applications (one from a Borough, one from the County) or must we combine into one unified application?

    Answer:  Only one application may be submitted by the same applicant organization. Therefore, municipalities within a county may submit individual applications.



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  • Q11 Could you tell me if purchase of mobile data terminals to be installed in patrol cars are eligible?
    Question: Could you tell me if purchase of mobile data terminals to be installed in patrol cars are eligible?

    Answer:  Due to the competitive nature of these awards, PCCD Program Staff are not permitted to answer questions concerning the content of a proposal. PCCD Staff will not tell you if your idea is eligible, what Objective or Strategies to select; or the JAG Funding Characteristic(s) your project aligns with. Staff will field clarifying questions pertaining to the funding announcement.


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  • Q12 If a non-profit within our County wants to apply for one of the six objectives
    Question:  If a non-profit within our County wants to apply for one of the six objectives, can the County sign a local jurisdiction waiver and still apply for one of the other five objectives?

    Answer: Yes.


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  • Q13 Our organization currently provides services in a 6-county region
    Question:  Our organization currently provides services in a 6-county region.  Would I be eligible to apply for the 6-county region as a collaboration, with funding being divided between each of the counties.

    Answer: Yes.

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  • Q15 One of our judges was interested in using JAG funds to upgrade our teleconferencing system

    Question: One of our judges was interested in using JAG funds to upgrade our teleconferencing system. We currently have a system and this would be an upgrade and not the purchase of a new system. Is this allowed? I was told that the money could only be used to fund NEW projects.

    Answer: Funding is available for new implementations of projects. Continuation funding and expansions of existing projects are not eligible.



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  • Q16 How do I know if I need a local jurisdiction waiver?

    Question:  How do I know if I need a local jurisdiction waiver?

    Answer:  If an organization applying for funds under this JAG solicitation is not a unit of local government, i.e., county, borough, township, etc.,  a Local Jurisdiction Waiver is required.



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  • Q18 These are 12 month projects and applicants may (will) be invited to apply for year 2 based on performance

    Question: These are 12 month projects and applicants may (will) be invited to apply for year 2 based on performance; therefore, in the main summary section of e-grants when inputting the project end date, is the correct timeframe 7/1/2014 - 6/30/2015?

     

    Answer: Yes



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  • Q19 Are evidence based programs under Objective 5 limited to Juvenile Justice projects/programs?

    Question:  Are evidence based programs under Objective 5 limited to Juvenile Justice projects/programs?

    Answer:  No. Certain Strategies under Objective 5 specifically pertain to juvenile projects/programs; some do not.



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  • Q21 The funding announcement indicates that applicants must select one Strategy related to the Objective chosen.
    Question:  The funding announcement indicates that applicants must select one Strategy related to the Objective chosen. But in Objective 5, it appears that the strategies listed are not exhaustive and that evidence-based prevention programs and/or promising practices that are evidenced-based may be eligible. Is this the case or are only the specific programs listed eligible for funding?

    Answer:  Applicants must select one of the listed Strategies under Objective #5 so they are, in fact, finite. Projects proposed to address the selected Strategy must be evidenced based.


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  • Q22 I know that our organization can only submit one application per objective

    Question:  I know that our organization can only submit one application per objective, but can I partner with another organization who is submitting an application under the same objective?

    Answer:  Yes.



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  • Q23 If we are applying as a nonprofit organization, do we need to submit BOTH
    Question:  If we are applying as a nonprofit organization, do we need to submit BOTH a Memorandum of Understanding AND letters of cooperation and local jurisdiction waivers OR just the letters of cooperation and the local jurisdiction waivers?

    Answer:  Non-profit organizations are required to provide letters of cooperation from anticipated project partners as well as a Local Jurisdiction Waiver from the local unit(s) of government of the jurisdiction(s) they will serve as part of the application submission.


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  • Q24 We had already submitted this grant before it was pulled.

    Question:  We had already submitted this grant before it was pulled.  Do you we need to get a new signature page or can we use the one we have.  We are not making any changes to our grant. 

    Answer: As there are no changes to your original application, a new signature page is not required.



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  • Q25 Regarding Part C in the Introduction, can an organization qualify for both

    Question:  Regarding Part C in the Introduction, can an organization qualify for both the $10,000 local strategic planning grant and the $150,000 specific objective grant?  If so, does the organization have to submit two separate applications?

    Answer: Yes. While applicants may submit more than one application, they may only submit one per Objective.



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  • Q26 Regarding Bullet #5 under Objective #5, are high risk offenders being defined as high risk youth?
    Question:  Regarding Bullet #5 under Objective #5, are high risk offenders being defined as high risk youth?

    Answer: Yes. To provide funding and support to assist in juvenile justice aftercare services for high-risk offenders.


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  • Q27 We are a non-profit with a 501c3 designation.
    Question: We are a non-profit with a 501c3 designation. We would like to know if salaries are an eligible expense under this grant?

    Answer:  Yes


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  • Q28 We are interested in applying for two grants:

    Question:  We are interested in applying for two grants: 1.  The recently announced Byrne grant for GPS tracking devices for autistic persons. 2.  License Plate Reader equipment. Would either of these subjects be available for funding now?

    Answer: Due to the competitive nature of these awards, PCCD Program Staff are not permitted to answer questions concerning the content of a proposal.  PCCD Staff will not tell you if your idea is eligible, what Objective or Strategies to select; or the JAG Funding Characteristic(s) your project aligns with. Staff will field clarifying questions pertaining to the funding announcement.



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  • Q29 Are direct individual preventive services to prevent victimization covered under this solicitation?
    Question:  Are direct individual preventive services to prevent victimization covered under this solicitation?

    Answer:  Due to the competitive nature of these awards, PCCD Program Staff are not permitted to answer questions concerning the content of a proposal.  PCCD Staff will not tell you if your idea is eligible, what Objective or Strategies to select; or the JAG Funding Characteristic(s) your project aligns with. Staff will field clarifying questions pertaining to the funding announcement.


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  • Q30 Is community education to help identify victims covered under this solicitation?

    Question:  Is community education to help identify victims covered under this solicitation?

    Answer:  Due to the competitive nature of these awards, PCCD Program Staff are not permitted to answer questions concerning the content of a proposal.  PCCD Staff will not tell you if your idea is eligible, what Objective or Strategies to select; or the JAG Funding Characteristic(s) your project aligns with. Staff will field clarifying questions pertaining to the funding announcement.



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  • Q31 Is training professionals that work with victims covered under this grant?

    Question:  Is training professionals that work with victims covered under this grant?

    Answer:  Due to the competitive nature of these awards, PCCD Program Staff are not permitted to answer questions concerning the content of a proposal.  PCCD Staff will not tell you if your idea is eligible, what Objective or Strategies to select; or the JAG Funding Characteristic(s) your project aligns with. Staff will field clarifying questions pertaining to the funding announcement. Applicants are encouraged to carefully consider how their project/idea can meet the Objectives and/or Strategies as these allow a wide range projects that are not specifically identified.



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  • Q32 We are submitting a request to fund a new re-entry project to the 2013-14 Byrne Justice Assistance Grant.
    Question:  We are submitting a request to fund a new re-entry project to the 2013-14 Byrne Justice Assistance Grant. The appropriate objective is #3 but am not sure about the strategy. The closest one seems to be: "to increase the interconnection between county agencies and community providers in support of county-based re-entry efforts" because it mentions re-entry programs. However, it sounds more like a systems project than direct service to prisoners heading toward re-entry. If we choose the following: "to provide funding and support to assist in the successful implementation of problem solving courts and other diversionary programs", it isn't exactly accurate. Since the services will be provided at re-entry, they aren't really diversionary except w/recidivism. Any thoughts about which one we should choose?

    Answer:  In developing proposals, applicants must select only one Objective and must select at least one Strategy related to that Objective. More than one Strategy may be selected from the Objectives and Strategies contained in the funding announcement. Due to the competitive nature of these awards, PCCD Program Staff are not permitted to answer questions concerning the content of a proposal. PCCD Staff will not tell you if your idea is eligible, what Objective or Strategies to select; or the JAG Funding Characteristic(s) your project aligns with. Staff will field clarifying questions pertaining to the funding announcement.


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  • Q33 Would this grant include funding to purchase a crime scene vehicle and equipment for it?

    Question:  Would this grant include funding to purchase a crime scene vehicle and equipment for it?  

    Answer: Due to the competitive nature of these awards, PCCD Program Staff are not permitted to answer questions concerning the content of a proposal. PCCD Staff will not tell you if your idea is eligible, what Objective or Strategies to select; or the JAG Funding Characteristic(s) your project aligns with. Staff will field clarifying questions pertaining to the funding announcement. Also, here is the reference to equipment contained in the Funding Announcement:

    f. Ineligible Program Activities: The following items are not eligible for funding within any JAG purpose area and may result in an administrative rejection of the application:

    * JAG funds may not be used directly or indirectly for security enhancements or equipment for nongovernmental entities not engaged in criminal justice or public safety.

    * Nor may JAG funds be used directly or indirectly to provide for any of the following fixed assets or contracted matters unless BJA certifies that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good order:

    * Vehicles (excluding police cruisers), vessels (excluding police boats), or aircraft (excluding police helicopters).



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  • Q34 It is mentioned in Section 1b that MOU's are required
    Question:  It is mentioned in Section 1b that MOU's are required between partnering agencies.  At what point are they to be submitted in their entirety (signed and dated by the mutual parties)?

    Answer:  As contained in the Egrants ‘Additional Attachments’ section.  MOU if executed should be attached to this section.  If not fully executed you may attach the draft if available and a projected timeline for its execution. 

    Use this section for any other attachments associated with your project. Include attachments such as:

    * Executed Memorandum of Understanding for multi-jurisdictional partnerships 

    *Local Jurisdiction Waiver for private non-profit organizations 

    *Standard PCCD Grant Signature Page, this is the second printed page in the grant application in Egrants  *etc...


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  • Q36 Are we required to submit performance indicators for the Byrne grants?

    Question:  Are we required to submit performance indicators for the Byrne grants?

    Answer:  Under this Funding Announcement, successful applicants are required to submit Quarterly Progress Reports to PCCD via the Egrants System. Grantees will be required to accept and report on performance measures selected by the staff of PCCD that will fulfill federal guidelines for the use of JAG Funding. Grantees may want to develop additional performance measures that are specifically related to the activities outlined in their application and may track and report all measures on a quarterly basis through the PCCD Egrants System.



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  • Q37 If an applicant has supplied all the items on the nonprofit checklist within the last year,

    Question:  If an applicant has supplied all the items on the nonprofit checklist within the last year, must those materials be attached and mailed again with this application?  If no, what about time-sensitive materials like board meeting minutes, audit and 990?  Will the information provided in the previous year suffice for this application requirement?

    Answer:  It is not necessary to resubmit all nonprofit checklist items if they are on file within the last year.  However; some items such as the Board Meeting Minutes must be from the three meetings immediately preceding the date of the submission of this application.  If these are not the minutes on file, they must be included in this application.  Please refer to the Private Non-Profit Agency Checklist section in Egrants for the requirements of each specific item.



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  • Q37A What about time-sensitive materials like board meeting minutes, audit and 990?

    Question:  What about time-sensitive materials like board meeting minutes, audit and 990?  Will the information provided in the previous year suffice for this application requirement?

    Answer:  Yes



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  • Q38 Within the application, where do we attach the Local Jurisdiction JAG waiver?

    Question:  Within the application, where do we attach the Local Jurisdiction JAG waiver?  In the JAG section, there is no place to add an attachment.  Thank you.

    Answer:  You may upload this document into the Additional Documents Section within your application in Egrants.


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  • Q39 If a County is applying for funding for an Objective other than #5
    Question:   If a County is applying for funding for an Objective other than #5, can they still implement evidence-based practices in it?

    Answer:  Yes. In developing proposals, applicants must select only one Objective and must select at least one Strategy related to that Objective. More than one Strategy may be selected from the Objectives and Strategies listed in the Funding Announcement.


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  • Q40 Could our Master Budget and Agency Budget be one and the same?
    Question:  Could our Master Budget and Agency Budget be one and the same?

    Answer:  Agency budgets are often used when an application has multiple entities associated with the proposed project.  This option allows for individual budgets to be established for each entity/recipient agency.  An example of this would be an application submitted by a county for a project that includes costs for both the probation department and the district attorney’s office.  The county may create agency budgets for both departments in order to delineate the costs for each department.  If your application does not involve multiple recipient agencies/budgets, your budget will be a master budget.


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  • Q41 I see that we are supposed to utilize the Local Collaborative Planning Process in our proposal.

    Question:  I see that we are supposed to utilize the Local Collaborative Planning Process in our proposal. Where do we find the information on the local collaborative planning process?

    Answer:  Examples of local collaborative planning groups may include but are not limited to Criminal Justice Advisory Boards, STOP Teams, Victim Service Local Policy Boards, Re-Entry Coalitions, Cross System Mapping Teams, Communities That Care Teams, and Juvenile Justice System Enhancement Teams.


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  • Q42 My question to you is we are applying under objective 2 and I was wondering if we are able to hire an interpreter

    Question:  My question to you is we are applying under objective 2 and I was wondering if we are able to hire an interpreter whom will be available in the DA's Office/court and for speaking engagements for domestic violence and sexual assault but concentrating on Spanish speaking ethnicity as we are experiencing an influx of the Hispanic population. 

    Answer:  Personnel and consultant costs are allowable expenses. As a reminder, funding must not be used to supplant/replace state, federal or local funds that would otherwise be available to provide for program-related services.  PCCD funding is to be used in addition to other funds that are made available for services.  This supplantation clause applies to state and local public agencies only.


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  • Q43 I am writing on behalf of a nonprofit organization with a fiscal sponsor

    Question:  I am writing on behalf of a nonprofit organization with a fiscal sponsor. Are we eligible to apply for JAG funding on our own as single nonprofit organization (not a private nonprofit)? Must we apply through our fiscal sponsor? Thank you!

    Answer: Non-profit organizations seeking to apply for funding should review the "Guidelines for Direct Funding of Private Agencies" on pages 11 and 12 of PCCD's applicant's manual to determine if they are eligible to apply for a direct award.  http://www.portal.state.pa.us/portal/server.pt?open=512&objID=5429&&PageID=496346&level=3&css=L3&mode=2



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  • Q44 I reviewed the funding guidelines 2013/2014 Byrne Justice Assistance Grant(JAG),

    Question:  I  reviewed the funding guidelines 2013/2014 Byrne Justice Assistance Grant(JAG), and could not locate if facilities & administrative costs - overhead are these allowed to be included in the budget?

    Answer: Yes. As presented in the PCCD Applicants Manual: To be allowable under a subgrant program, costs must meet the following general criteria: 1. Be necessary and reasonable and allowable for proper and efficient performance and administration of the subgrant program.  For a full listing of allowable/unallowable costs, consult PCCD's Applicant's Manual beginning on page 20.   Applicant's Manual -Current Version.pdf



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  • Q45 If a County signs a local jurisdiction waiver for a not-for-profit, and they apply under one objective
    Question:  If a County signs a local jurisdiction waiver for a not-for-profit, and they apply under one objective, can the County also apply for the grant under the same objective in the solicitation? If they apply under the same objective, will they both be disqualified from the grant application?

    Answer:  Only one application per Objective may be submitted by the same applicant organization. Therefore, municipalities within a county may submit individual applications and they will not be disqualified.


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  • Q46 The Phoenixville Police Department is seeking funding for updating audio/video camera systems

    Question:  The Phoenixville Police Department is seeking funding for updating audio/video camera systems in just our patrol vehicles. What is the maximum amount of funding we can apply for under the JAG grant?

    Answer:  Maximum awards of $150,000 are available for the initial year one project period. Successful applicants will be eligible to re-apply for second year awards at 70% of their year one award. Receipt of year one funding does not guarantee that an applicant will receive year two funding. To secure a year two award, applicants must demonstrate project impact and/or implementation progress, and will be directed to a specially designed application format in the PCCD Egrants System to guide them through what is required to gain second year funding.


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  • Q47 Should the budget and budget justification be for one year

    Question:  Should the budget and budget justification be for one year if we are planning on applying for the second year at 70%?  Also, is it acceptable for the applicant to describe the second year of possible funding as a component of the sustainability plan?

    Answer: Applicants should only provide a twelve month budget for their initial award. Applicants should include all identified sources of continuation funding as part of their sustainability plan.



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  • Q48 Should the project description include a possible 2nd year of funding in its timeline,


    Question:  Should the project description include a possible 2nd year of funding in its timeline, especially vis-a-vis a transition to sustainability?

    Answer:  The project timeline should be relative to the initial twelve month project period.



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