Policy & Rules
If you need help understanding classification or pay policy and rules, contact OA-Human Resources’ Bureau of Classification & Compensation at 717.787.8838.
- 260.1 Organization Requests: outlines policy and procedures for agencies to follow when submitting organization requests to the Office of Administration.
- 505.2 Salaried Complement Management System: delegates authority for managing salaried complements within predetermined budgetary limits to agency heads. It also provides procedures for salaried complement control.
- 505.4 Salaried Complement Control: establishes procedures to reduce and maintain salaried complements in agencies under the Governor’s jurisdiction at levels authorized by the Governor.
- 505.7 Personnel Rules: establishes policy, procedures and responsibilities for a number of human resources programs, including compensation.
- 505.20 Wage Complement Management and Control: establishes policy, responsibilities, and procedures for wage complement and control.
- 520.3 Unclassified Codes and Titles: clarifies the use of and processing procedures for unclassified codes for all agencies under the Governor's jurisdiction.
- 520.4 Position Classification Post-Audits: establishes procedures for monitoring agency use of decentralized classification authority.
- 520.5 Centralized Job Control System: establishes the process for the creation, transfer, or reclassification of jobs in the commonwealth's classification and pay plan for which agencies have not been granted classification authority by OA.
- 520.6 Processing of Reclassification Actions: establishes policy and procedures for the processing of agency and employee initiated position reclassification requests.
- 520.7 Development and Validation of Job Standards: establishes policy and procedures for uniformly collecting and documenting information about commonwealth work assignments which is needed by the Office of Administration to develop job standards, and which will be used by agencies and the State Civil Service Commission to develop recruitment and selection systems.
- 520.8 Pay Action Effective Dates for Changes to Position Classifications and the Classification Plan: establishes policy, procedures and responsibilities for implementing personnel actions involving changes to a position classification or the classification plan.
- 520.9 Appointments Above the Minimum: establishes policy, procedures and responsibilities for appointments above the minimum. Agency heads are authorized to appoint management, confidential, and other non-represented employees at a salary of up to 10 percent above documented earnings within the appropriate pay scale group under certain conditions.
- 525.4 Temporary Assignment in Higher Classification: establishes policy and responsibilities for controlling the use of temporary assignments in higher classifications and for processing payments to compensate employees who receive such assignments.
- 525.6 Advances on Salaries or Wages Earned: establishes policy, procedures and responsibilities for payment of advances for salaries or wages earned or for lost or stolen checks.
- 525.11 Dual Employment: establishes policy, procedures and responsibilities for authorizing payment for dual employment. Dual employment is when an employee has two or more positions with the commonwealth.
- 525.15 Overtime: establishes policy and procedures for compensating exempt management employees for overtime work.
- 525.17 Internal Revenue Service Levies on Wages, Salary, and Other Income or Payments: establishes policy, procedures and responsibilities for processing Internal Revenue Service (IRS) liens.
All commonwealth management directives.
- Alternate Work Schedules – December 1996: Establishes policy and procedures regarding alternate work schedules (AWS). Also includes standardized language for drafting an alternate work schedule.
- Appointments Above the Minimum – November 2002: Establishes procedures for requesting appointments above the minimum salary for AFSCME employees.
- Cash Payments
- Prorating Cash Payments – March 2000: Establishes policy for providing cash payments in lieu of longevity increases for employees who are at or above the maximum pay step of their pay range.
- Calculating Cash Payments – April 2005: Explains the method of calculating cash payments for employees when they are eligible for a cash payment in lieu of a longevity increase.
- Reemployment of Commonwealth Annuitants – March 2002: Clarifies pay policy for the reemployment of Commonwealth annuitants. The procedure for reemploying annuitants is outlined in MD 515.20.
- Salary Calculation for Non-Standard Pay Schedule Employees – February 2003: Clarifies the method for rounding the salaries of certain positions not on the Standard pay schedule to a whole-cent hourly rate.
- Standard to Management Pay Scale Rules – June 2009: Explains the method for performing cross-schedule calculations between the Standard and Management pay scales, in situations such as promotion, demotion, transfer, etc.
- Suspension Without Pay, FLSA Regulations for Exempt Employees
- August 2004: Explains the August 2004 change to U.S. Department of Labor regulations governing the enforcement of the FLSA and how it affects the suspension of exempt employees without pay.
- March 2010: Provides further detail on the August 2004 policy change, and provides detail on the new "safe harbor" policy, wherein improper deductions can be rectified without losing the exempt status of an employee.