As required under MD 220.9, the Bureau of Publications is responsible for approving all printing specifications for documents produced by a commercial supplier.  When requesting printing services from a commercial supplier, complete the applicable Commercial Print Specification Form (STD-9*) and email it to Publications Customer Service @ RA-gspubcustservice@pa.gov. 

One of the Bureau of Publications' customer account managers will review your print specifications and may need to reach out to you for additional information or a sample from a previous printing (if available).  During our review process, we will obtain a quote on your agency's behalf.  In addition, we may also price your job for internal production if we believe our operation can meet your document production requirements at a more affordable price.

If your order is approved for production by a commercial supplier, we will return to you a final copy of the Commonwealth Print Specification Form (STD-9*) and a quote from the commercial supplier, which will also be authorized by the Director of Publications or designee.  These documents will be sent to you via an email attachment.  Upon receipt of the final STD-9* and the commercial supplier’s quote authorized by the Director of Publications, you should complete a purchase order (PO) in SRM unless paying by Pcard.  The final STD-9* and approved quote must be attached to your PO in order for your PO to be approved.  If paying by Pcard, this document should be filed with your monthly Pcard statement.

Please note that any modifications to the print specifications must be submitted to the Bureau of Publications on an STD-9*.  The revised specifications and updated quote (if applicable) must also be approved by the Bureau of Publications prior to production by the commercial supplier.

Some of these print contracts may contain a list of line-item specific documents approved by the Bureau of Publications for regular production by the commercial supplier.  Agencies may order these items directly with the supplier.  However, all updates, additions or deletions to these line items must be approved by the Bureau of Publications prior to production by the commercial supplier.