Disaster planning and vital (essential) records protection are critical elements of an effective records management program. The Continuity of Government Office under the Office of Administration requires state government to develop plans to protect records that are vital to governmental activities so that critical services will be uninterrupted, maintained or restored in the event of a disaster.
The Pennsylvania Historical and Museum Commission (PHMC) is responsible for disseminating information to these agencies relating to the identification, preservation and protection of vital records. Staff of PHMC at Pennsylvania State Archives have prepared templates for Disaster Response and Recovery Plan for Records with related appendices, and a Vital Records Protection Plan.
These templates can be used by a variety of state agencies as a supplement to their existing Continuity of Operaations Plan (COOP) to help further prepare for potential disasters that could affect their records. By filling in the appropriate information, a state agency can tailor these two plans to address its specific needs and programs.
Templates for state agencies, boards and commissions:
State agencies can contact PHMC for more information:
Pennsylvania Historical and Museum Commission
Pennsylvania State Archives Building
350 North Street
Harrisburg, PA 17120-0090
Phone: (717) 787-3384