Disaster planning and vital records protection are critical elements of an effective records management program. The Continuity of Government Office under the Office of Administration requires state government to develop plans to protect records that are vital to governmental activities so that critical services will be uninterrupted, maintained or restored in the event of a disaster. The Pennsylvania Historical and Museum Commission is responsible for disseminating information to these agencies relating to the identification, preservation and protection of vital records.
In addition to providing training sessions relating to disaster planning and vital records protection, staff of the Pennsylvania Historical and Museum Commission's Bureau of Archives and History have prepared templates (Microsoft Word) for a Disaster Response and Recovery Plan for Records with related appendices, and a Vital Records Protection Plan. These templates can be used by a variety of state agencies as a supplement to their existing COOP plans to help further prepare for potential disasters that could affect their records. By filling in the appropriate information, a state agency can tailor these two plans to address its specific needs and programs. Please click on the following links to take you to the templates designed specifically for state agencies, boards and commissions:
State agencies should contact Jerry Ellis of the Bureau of Archives and History at (717) 787-3384 or firstname.lastname@example.org for more information. Mail inquires may be sent to Jerry Ellis at the following address: Pennsylvania Historical and Museum Commission, Pennsylvania State Archives Building, 350 North Street, Harrisburg, PA 17120-0090.
Vital Records Disaster Planning (M210.8) (PDF)