Entire Document (PDF, 2 MB)

Title page
Table of Contents

SECTION 1: PROCEDURES AND STANDARDS (PDF, 19 KB)

• General Provisions and Procedures for the Destruction or Transfer of County Records (PDF, 34 KB)
• Audit Requirements, Federal and State Statues and Administrative Regulations(PDF, 17 KB)
• Policy and Guidelines for Electronic Records including E-Mail Systems (PDF, 48 KB)
• Standards for Microfilming County Records (PDF, 49 KB)
• Optical Imaging Policy and Guidelines (PDF, 55 KB)

SECTION 2: RECORDS RETENTION AND DISPOSITION SCHEDULES (PDF, 25 KB)

• Administrative and Legal Records (AL)
• Aging (AG)
• Agriculture Conservation Easement Purchase Program Records (AE)
• Arts Council Records (AC)
• Aviation Records (AV)
• Children and Youth Services (CY)
• Conservation District Records (CD)
• Consumer Affairs Records (CA)
• Convention and Tourist Bureau Records (CT)
• County Home Records (CH)
• Drug and Alcohol (DG)
• Economic Development and Redevelopment Records (ED)
• Election Records (EL)
• Emergency Management and Communications (EC)
• Emergency Medical Services(ES)
• Engineering and Public Works Records (EP)
• Financial Records (FN)
• Fire Marshal (FM)
• Fire School (FS)
• Full-Time County Health Departments (HD)
• Information Technology (IT)
• Juvenile Detention Records (JD)
• Library Records (LY)
• Licensing and Registration Records (LR)
• Mental Health and Mental Retardation (MH)
• Parks and Recreation Records (PR)
• Payroll Records (PL)
• Personnel Records (PS)
• Planning and Zoning Records (PZ)
• Prison Records (PN)
• Public Defender's Records (PD)
• Purchasing Records (PG)
• Solicitor's Records (SL)
• Tax Assessment (TA)
• Tax Claim (TC)
• Veterans' Affairs Records (VA)
• Voter Registration Records (VR)
• Weights and Measures Record (WM)
• Clerk Of Courts/Clerk Of The Criminal Division Office (CC)
• Coroner's Office (CN)
• District Attorney's Office (DA)
• Jury Commissioners Office (JC)
• Prothonotary/Clerk Of The Civil Division's Office (PY)
• Recorder Of Deeds Office (RD)
• Register Of Wills And Clerk Of The Orphans' Court Office (WO)
• Sheriff's Office (SF)

SECTION 3: APPENDICES

• Appendix I
  (a) County Records Act
  (b) PA.R.J.A. No. 507
• Appendix II
  (a) County Records Disposal Certification Request Form
  (b) County Records Disposal Log And Instructions
• Appendix III
  Sample Microfilm Targets
• Appendix IV
  (a) Utilizing the Microfilm Quality Inspection Report Form
  (b) Microfilm Quality Inspection Report Form And Instructions
• Appendix V
  Glossary of Terms
• Appendix VI
  (a) Using the Index
  (b) Index to County Records