Municipal Government Retention and Disposition Schedule

Retention and Disposition Schedule for Records of Pennsylvania Municipal Governments as approved by the Local Government Records Commission on 2008.

Please read change notice (PDF, 255 KB) for information about changes approved on July 23, 2009.

Entire Document (PDF, 939 KB)

Title Page
Table of Contents

SECTION 1: PROCEDURES AND STANDARDS

General Provisions and Procedures for the Destruction or Transfer of Municipal Records
Audit Requirements, Federal and State Statutes and Administrative Regulations
Policy and Guidelines for the Management of Electronic Records Including Electronic Mail (E-Mail) Systems
Standards for Microfilming Municipal Records
Digital Imaging Policy and Guidelines

SECTION 2: RECORDS RETENTION AND DISPOSITION SCHEDULES

Administrative and legal records (AL)
Emergency services records (ES)
Financial and purchasing records (FP)
Fire records (FR)
Information technology (IT)
Library records (LY)
Parks and recreation records (PR)
Payroll records (PL)
Personnel records (PS)
Planning and zoning/code enforcement records (PZ)
Police records (PO)
Public health records (PH)
Public works/engineering records (PW)
Tax collection and assessment records (TA)
Waste management and sewage disposal records (WM)
Water quality, supply and distribution records (WQ)


SECTION 3: APPENDICES

Appendix A...Municipal Records Act
Appendix B...Example of Resolution Indicating Intent to follow Municipal Records Schedule
Appendix C...Example of Disposition Resolution for Destruction of Specific Records
Appendix D...Municipal Records Disposal Certification Request Form
Appendix E…Using the Index, Index to Municipal Records



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