To ensure complete transparency, the Bureau of Procurement (BOP) is providing this Request for Proposals (RFP) scoring methodology for the procurement of goods or services through competitive sealed proposals.
The RFP scoring process includes the three main components below. Each will be described in detail.
1) Technical.
2) Cost.
3) Disadvantaged Business (DB).
The two remaining components in the RFP scoring process below provide bonus points. Each also will be described in detail.
4) Domestic Workforce Utilization.
5) Enterprise Zone Small Business Participation.
The RFP Scoring Category Guide below outlines the weighting/scoring factors for each of the categories.
1.) Technical Scoring Formula
The final Technical scores are determined by giving the maximum number of Technical points available (A) to the proposal with the highest raw technical score. The remaining proposals are rated by applying the following formula:
Raw Technical Score of Proposal Being Scored x A = Final Technical score
Highest Raw Technical Score
Note: Proposals must be evaluated for technical viability first, before Cost or DB is considered. Those that are not viable, i.e., do not meet the 70% threshold (70% of available technical points), are eliminated from further consideration.
Cost and DB proposals are analyzed for technically qualified proposers immediately after technical evaluation is completed.
2.) Cost Formula
Cost Formula: The cost criterion is rated by giving the proposal with the lowest total cost the maximum number of Cost points available. The remaining proposals are rated by applying the following formula:
1- (B-A) x C = D
A
A—the lowest Offeror’s cost.
B—the Offeror’s cost being scored.
C—the maximum number of cost points available.
D—Offeror’s cost score (points).
Note: If the formula results in a negative number (which will occur when the Offeror’s cost is more than twice the lowest cost), zero points shall be assigned.
3.) Disadvantaged Business (DB) Participation Formula
Disadvantaged Business (DB) Participation Formula: DB Participation submittals are sent to the Department of General Services Bureau of Minority and Women Business Opportunities (BMWBO) office for scoring. Each DB Participation Submittal will be rated for its approach to enhancing the utilization of Small Disadvantaged Businesses and/or Socially Disadvantaged Businesses.Each approach will be evaluated, with Priority Rank 1 receiving the highest score and the succeeding options receiving scores in accordance with the below-listed priority ranking.
Priority Rank 1: Proposals submitted by Small Disadvantaged Businesses.
Priority Rank 2: Proposals submitted from a joint venture with a Small Disadvantaged Business as a joint venture partner.
Priority Rank 3: Proposals submitted with subcontracting commitments to Small Disadvantaged Businesses.
Priority Rank 4: Proposals submitted by Socially Disadvantaged Businesses.
To the extent that there are multiple DB Participation submittals that offer subcontracting commitments to Small Disadvantaged Businesses, the proposal offering the highest total percentage commitment shall receive the highest score in the Priority Rank 3 category and the other proposal (s) in that category shall be scored in proportion to the highest total percentage commitment offered.
When no disadvantaged businesses submit a proposal as a prime contractor or as part of a joint venture, the DB criterion is scored by giving the maximum number of DB points available (A) to the proposal with the highest total subcontracting commitment to disadvantaged businesses (in percentage of the Offeror’s proposed total cost). The remaining proposals are rated by applying the following formula:
DB % Being Scored x A = awarded DB points
Highest % DB Commitment
4.) Domestic Workforce Utilization Formula
Domestic Workforce Utilization Formula: The domestic workforce utilization points are 3% of the total number of points allocated for the RFP. The 3% will be added to the total points allocated for the RFP as a bonus.
Note: the Domestic Workforce Utilization formula is not used for procurements involving Materials. It applies to Services only.
The following formula is used to obtain the domestic workforce utilization score from each Offeror’s Domestic Workforce Utilization Certification Form:
% of domestic workforce utilization X allocated points
Example: RFP has 1,000 points total allocated, therefore, 3% of 1,000 points, or 30 points, will be the maximum points available as a bonus for domestic workforce utilization scoring.
i) Offeror A = 100% domestic workforce, or 1.00 X 30 points = 30 points.
ii) Offeror B = 50% domestic workforce, or .50 X 30 points = 15 points.
Note: Do not round results.
5.) Enterprise Zone Small Business Participation Formula
Enterprise Zone Small Business Participation Formula : In accordance with the priority ranks listed below, bonus points in addition to the total points for this RFP, will be given for the Enterprise Zone Small Business Participation criterion.The maximum bonus points for this criterion is 3% of the total points for this RFP.
Priority Rank 1: Proposals submitted by an Enterprise Zone Small Business will receive three percent bonus points for this criterion.
Priority Rank 2: Proposals submitted by a joint venture with an Enterprise Zone Small Business as a joint venture partner will receive two percent bonus points for this criterion.
Priority Rank 3: Proposals submitted with a subcontracting commitment to an Enterprise Zone Small Business will receive one percent bonus points for this criterion.
Priority Rank 4: Proposals with no Enterprise Zone Small Business Utilization shall receive no points under this criterion.
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