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Healthy Schools, Businesses and Communities > Schools > School Health Annual Reimbursement Request System (SHARRS) (Public School Entities)

Request for Reimbursement and

Report of School Health Services

All school districts, charter schools, and comprehensive area vocational technical schools are required to submit the “Request for Reimbursement and Report of School Health Services” to the Department of Health within three months after the end of the school year. The purpose of this report is twofold:

To provide a mechanism for these educational institutions to document the provision of, and receive reimbursement for, health services as provided for in Article XIII Section 1303a (Immunizations), Article XIV (Health Services), and Article XXV Section 2505.1 (Reimbursement by Commonwealth and Between School Districts) of the Pennsylvania Public School Code and 28 Pa Code, Chapter 23 (School Health).

To obtain information about Pennsylvania’s school health program, including student health status, health service utilization and select nursing activity.

School Health Annual Reimbursement Request System (SHARRS)


SHARRS is a secure, web-based system that allows educational institutions to electronically submit their “Request for Reimbursement and Report of School Health Services.” SHARRS was designed to be used by a limited number of authorized persons at each educational institution, in the following roles: Data Entry, Business Manager and Superintendent/CEO. Authorized individuals have access to the system through the educational institution’s Security Approver.

In order to access SHARRS, click here.

SHARRS IS NOW OPEN FOR SUBMISSION OF SCHOOL YEAR 2010 - 2011 REPORTS. DEADLINE FOR SUBMISSION IS SEPTEMBER 30TH.

Instruction Letter to Superintendents/Chief Executive Officers for Web-based 2010 Annual School Health Reimbursement Reporting


Tools to Assist in Completing Request for Reimbursement and

Report of School Health Services

Request for Reimbursement & Report of School Health Services Instruction Manual

Request for Reimbursement & Report of School Health Services 13 page hard copy report

(Hard copy of electronic report to be used for data consolidation only! Hard copy reports will not be accepted by the Department - all annual school health reports must be submitted electronically via SHARRS.)

State Formula for Reimbursement for School Health Services

Web-based Reporting for School Health Services

Tally Sheets for Data Collection

These tally sheets were designed to assist schools in gathering the information required for the "Request for Reimbursement and Report of School Health Services." They should NOT be submitted to the Division of School Health. The tally sheets may be used in one of two ways:

Data may be entered directly onto the tally sheets via the computer. They have been designed in an Excel format and are "functional" meaning that they will automatically calculate the data as it is entered. In order to save this data, a "Save as" function is required (Click on File, then Save As).

The tally sheets may be printed and used in hard-copy format.

Daily Dental Hygiene Program         Fluoride Program

Daily medication                                   Injury

Daily screenings                                    Medication Totals

Daily Student Contact                          Physical Examinations

Dental Exams                                Screening Totals

Determination of ADM                         Staff/Student Contact Totals

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