Single Audit Submissions

Purpose for Single Audit Submission

In accordance with Office of Management and Budget Circular A-133 (hereinafter referred to as the Circular), subrecipients who expend $500,000 or more of federal awards in a fiscal year are required to have a single audit or program-specific audit performed by a Certified Public Accountant or a Certified Public Accounting firm.

Entities Required to Perform a Single Audit

Single Audit: Subrecipients who expend $500,000 or more of federal awards in a fiscal year are required to have an audit conducted in accordance with the Circular, except when the subrecipients elect to have a program-specific audit.

Program-Specific Audit Election: When subrecipients expend federal awards under only one federal program (excluding research and development programs), the subrecipient may elect to have a program-specific audit conducted in accordance with §___.235 of the Circular.

Exemption When Federal Awards Expended Are Less Than $500,000:  Subrecipients who expend less than $500,000 of federal awards in a fiscal year are exempt from the federal audit requirements for that year, except as noted in §___.215(a) of the Circular, but records must be available for review or audit by appropriate officials of the federal agency, pass-through entity and U. S. Government Accountability Office.

Federally Funded Research and Development Centers (FFRDC): Management of an auditee that owns or operates a FFRDC may elect to treat the FFRDC as a separate entity for purposes of the audit requirement section of the single audit report.

Required Elements of the Single Audit Reporting Package

The subrecipient who qualifies to submit a complete single audit reporting package must include the following:

          1.  Auditor’s reports

• Independent auditor’s report on the financial statements, which expresses an opinion on whether the financial statements are presented fairly in all material respects in conformity with the stated accounting policies.
• Independent auditor’s report on the supplementary Schedule of Expenditures of Federal Awards (SEFA), which should determine and provide an opinion on whether the SEFA is presented fairly in all material respects in relation to the subrecipient’s financial statements taken as a whole.  This report can be issued separately or combined with the independent auditor’s report on the financial statements.
• Report on internal control over financial reporting, compliance and other matters based on an audit of financial statements performed in accordance with Government Auditing Standards (GAS).
• Report on compliance with requirements applicable to each major program and report on internal control in accordance with the circular.
• Schedule of findings and questioned costs. 

          2.  Financial statements and notes to the financial statements 

          3.  SEFA and notes to the SEFA  

          4.  Schedule of Findings and Questioned Costs

          5.  Summary Schedule of Prior Audit Findings 

          6.  Corrective Action Plan (if applicable) 

          7.  Data Collection Form

          8.  Management Letter (if applicable) 

Required Elements of the Program-Specific Audit Report Package

The subrecipient who qualifies to submit a complete program-specific audit reporting package must include the following:

          1.  Auditor’s reports

• Independent auditor’s report on the federal program, which expresses an opinion on whether the financial statements of the federal program or the Schedule of Expenditures of Federal Awards (SEFA) of the federal program are presented fairly in all material respects in conformity with the stated accounting policies.
• Report on internal control related to the federal program, which should describe the scope of the testing of the internal control and the results of the tests.
• Report on compliance, which includes an opinion on whether the subrecipient complied with laws, regulations and provisions of contracts or grant agreements that could have a direct and material effect on the federal program.
• Schedule of findings and questioned costs.

          2.  Financial statements of the federal program and notes to the program's financial statements  

          3.  Program or SEFA for the federal program and notes to the SEFA for the federal program 

          4.  Schedule of Findings and Questioned Costs

          5.  Summary Schedule of Prior Audit Findings  

          6.  Corrective Action Plan (if applicable) 

          7.  Data Collection Form

          8. Management Letter (if applicable)

Procedures for Submitting the Single Audit Report or Program-Specific Audit Report

Effective July 1, 2009 , the commonwealth’s Office of the Budget - Bureau of Audits will begin accepting electronic submission of single audit or program-specific audit reporting packages.  Electronic submission is required for the fiscal year ending December 31, 2008 and subsequent years. The reporting package must be submitted electronically in single Portable Document Format (PDF) file to the following e-mail resource account: RA-BOASingleAudit@pa.gov

  Steps for submission:

ü  Complete the Single Audit/Program Specific Audit Reporting Package Checklist to ensure your package contains all required elements. 

ü  Upload the completed Single Audit or Program-Specific Audit Reporting Package along with the checklist in a single PDF file to an e-mail addressed to RA-BOASingleAudit@pa.gov.  In the subject line of the e-mail you must identify the exact name on the Single Audit or Program-Specific Audit Reporting Package and the period end date to which the package applies.

ü  You will receive an e-mail to confirm the receipt of the Single Audit or Program-Specific Audit Reporting Package, including the completed checklist.