State Records Management

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Management Directives & Manuals

Policies and procedures are constantly being updated for the Commonwealth's Records Management Program. The right hand box has some important Management Directives and Manuals. Below are other related policies concerning Records Management:

Executive Order

1992-1 Records Management (PDF)

Management Directives (MD)

Submission of Commonwealth Publications to the State Library for Distribution to Other Designated Libraries, (MD 205.23) (PDF)

Right-to-Know Law, (MD 205.36) (PDF)

Central Microfilm Management, (MD 210.4) (PDF)

Records Management, (MD 210.5) (PDF)

Selection, Acquisition and Use of Filing Equipment, (MD 210.6) (PDF)

Micrographics Procedures to be Used in Conjunction With Central Microfilm Management, (MD 210.8) (PDF)

Acceptance of Imaged Documents, (MD 210.11) (PDF)

Electronic Commerce Initiatives and Security, (MD 210.12) (PDF)

Preservation of Commonwealth Deeds, (MD 220.11) (PDF)

Maintenance, Access and Release of Employee Information, (MD 505.18) (PDF)

Manuals (M)

State Records Management Manual (M210.7) (PDF)

Vital Records Disaster Planning (M210.8) (PDF)

General Records Retention and Disposition Schedules

General Records Retention and Disposition Schedule (M210.9)(PDF)

Personnel (M505.4) (PDF)

Accounting (PDF)

Office of Information Technology/Information Technology Bulletins (ITB)

If you need further assistance, please contact us at Ra-staterecordsmgmt@pa.gov.

Forms and Directives

	Name
	Authorized Personnel Form
Document Title:	Authorized Personnel Form
	Authorized Personnel Form Instructions
Document Title:
	File Plan Template
Document Title:
	M210.1
Document Title:	Commonwealth of PA Employee Records Management Manual
	M210.7
Document Title:	Manual on the Commonwealth Records Management program
	MD210.5
Document Title:	Commonwealth of PA State Records Management Program
	STD-56
Document Title:	Records Action Requests Summary and Deletion
	STD-59
Document Title:	Records Transfer List
	STD-59-GS
Document Title:
	STD-59-P79
Document Title:	Personnel Records Transfer Lists
	STD-61
Document Title:	Reference Request
	STD-62
Document Title:	Records Disposal Report
	STD-64
Document Title:	Records Action Request:Addition or Amendment to Records Retention and Disposition Schedules
	STD-64 Instructions
Document Title:	Records Action Request: Addition or Amendment to Records Instructions
	STD-65
Document Title:	Microfilm Requirement Analysis
	STD-66
Document Title:	Request to Acquire Microfilm Equipment