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Training and Special Events

Introduction to Records and Information Management for State and Local Governments

This 90 minute narrated PowerPoint presentation was created as part of the Council of State Archivists’ "Intergovernmental Preparedness for Essential Records (IPER)" project. Watch the presentation as a simple introduction to Records Management or to prepare for the IPER webinars (coming in 2011).

Watch the presentation (SWF File - 35.38 MB)
Learn more about IPER

Technical Issues

Please be patient when downloading the file. It is a large file, and depending on your connection and network system, it may take a few minutes to download. The entire file must be downloaded before the presentation will play.

When testing the presentation with the files on your computer's hard drive, you may encounter an error message when you first begin regarding your computer's Flash player security. You are given the option to click "OK" or "Settings". If you simply click "OK", you will not be able to test the hyperlinks because Flash player will not launch links from files on your computer without changing the security settings. See the following websites (below) for the solution to this problem and a further explanation of what is occuring. Following the simple steps will allow you to test the hyperlinks.

http://sorcererstone.wordpress.com/2009/06/19/when-captivate-links-dont/ http://www.robowizard.com/RoboWizard/Tutorials/FlashSettings.htm

This SWF file and above documentation are posted for the convenience of the Archives and Records Management Community. The Pennsylvania Historical & Museum Commission cannot provide technical assistance. Please contact the Council of State Archivists at the above-linked website for technical or content help.

Special Events

Mid-Atlantic Regional Archives Conference April 12-14, 2012 (MARAC Spring 2012 Conference, Cape May, NJ)

Mid-Atlantic Regional Archives Conference Oct. 25-17, 2012 (MARAC Fall 2012 Conference, Richmond, VA)

National Archives and Records Administration-Mid-Atlantic Region Training Opportunities

Other resources that agencies may refer to include AIIM, which focused on research, and best practices to help organizations find, control, and optimize their information. ARMA is an authority on managing records and information.

If you need further assistance, please contact us at Ra-staterecordsmgmt@pa.gov.

Forms and Directives

	Name
	Authorized Personnel Form
Document Title:	Authorized Personnel Form
	Authorized Personnel Form Instructions
Document Title:
	File Plan Template
Document Title:
	M210.1
Document Title:	Commonwealth of PA Employee Records Management Manual
	M210.7
Document Title:	Manual on the Commonwealth Records Management program
	MD210.5
Document Title:	Commonwealth of PA State Records Management Program
	STD-56
Document Title:	Records Action Requests Summary and Deletion
	STD-59
Document Title:	Records Transfer List
	STD-59-GS
Document Title:
	STD-59-P79
Document Title:	Personnel Records Transfer Lists
	STD-61
Document Title:	Reference Request
	STD-62
Document Title:	Records Disposal Report
	STD-64
Document Title:	Records Action Request:Addition or Amendment to Records Retention and Disposition Schedules
	STD-64 Instructions
Document Title:	Records Action Request: Addition or Amendment to Records Instructions
	STD-65
Document Title:	Microfilm Requirement Analysis
	STD-66
Document Title:	Request to Acquire Microfilm Equipment