ANNOUNCEMENT: If your school is still in operation, you must contact the school directly to obtain a copy of your transcript.
The Division of Planning can assist you in searching for a transcript if you graduated from a Private Academic School that received licensure from the Private Academic School Board and has closed (providing they sent transcripts to us for archiving). This does not pertain to prior students that attended and graduated from Nonpublic, Nonlicensed Schools (Operated by a Bona Fide Church or Religious Body). Please reach out to the Church the school was affiliated with. This does not pertain to PA Higher and Adult Education Correspondence, Career or Trade Schools, please contact the Division of Private Licensed Schools.
If you wish to request a copy of your transcript, review the list of schools that the Department of Education has received records from that are being stored at the State Records Center (PDF). If your school is located on this list, please follow the instructions below to request a copy, or contact the appropriate person, as stated on the list.
NOTE: The Department of Education does not have diplomas. We only have transcripts that closed private academic schools sent to us for archiving.
Instructions: Submit a letter to the Division requesting a copy of the transcript and indicating
- the name of student at time of graduation;
- name of school;
- mailing address to send transcript; and
- $3.00 per copy, check or money order, made payable to the "Commonwealth of Pennsylvania."
If you are not the student or immediate relative of the student, please provide a release form with student's signature granting permission to the Department to release copy.
Please allow approximately four weeks to receive the requested copy. Please do not come to the Harrisburg office. The transcripts are not housed in the office.
If the student graduated from a Catholic School and the school has closed, please contact the Diocese in which the Catholic school resided in.
Listing of Diocese Contacts (PDF)
If you are unable to locate the school on the list, or the school was not a Catholic school, we suggest that you contact the local school district in which the private school resided.