Update Your Information

NOTE: To make changes to your notary public record, you must use only the approved forms below. 

Name Change

Address Change

Resignation of Notary Commission

Death of the Notary Public

Name Change (57 P.S. § 156)

     In the event that a notary public's name changes during the commission term, the Secretary of the Commonwealth and Recorder of Deeds (of the county where the notary public's business address is located) should be notified of the change within 30 days. The notary can continue to use the name under which he or she was commissioned or can use the new name after notifying the proper authorities. Applications for reappointment must be made in the new name.

     Before using the new name on notarial work, the notary public is required to notify the recorder of deeds that the new name will be used, register the new signature with the prothonotary, purchase a new rubber stamp seal and inform the Department of State of the decision to utilize the new name.

NOTE: To change your name with the Secretary of the Commonwealth, you must use one of the approved forms below.

Printable Name Change Form

Online Name Change Form

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Address Change (57 P.S. § 153)

     A notary public who changes his/her office address is required to inform the Secretary of the Commonwealth and the recorder of deeds of the county of appointment within five days of the address change. If the new office is in a different county, the notary public's signature must be registered with the prothonotary of the new county within 30 days. In counties of the second class the signature shall also be registered in the proper office of the clerk of court.

   NOTE: To change your address with the Secretary of the Commonwealth, you must use one of the approved forms below. 

Printable Address Change Form

Online Address Change Form

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Resignation of Notary Commission (57 P.S. § 153 and § 168.1)

     Notaries public may resign their commissions mid-term by notifying the Department of State, Bureau of Commissions, Elections and Legislation in writing. A notary public vacates his office by removing the notary public's residence and business address from the Commonwealth. A notary public who neither resides nor works in the Commonwealth shall be deemed to have resigned from the office of notary public as of the date the residency ceases or employment within the Commonwealth terminates. A notary public who resigns his/her commission must notify the Secretary of the Commonwealth of the effective date of the resignation or of a change of address which effects residency or employment within the Commonwealth in a letter to:

Department of State
Bureau of Commissions, Elections and Legislation
210 North Office Building,
Harrisburg, PA 17120-0029

     Letters of resignation should be mailed to the Bureau of Commissions, Elections and Legislation at the above address. Resigning notaries should include the notary public's name as commissioned and the effective date of the resignation. This includes notaries public who resign by virtue of removing their residence or employment from the Commonwealth.

     Resigning notaries public, pursuant to 57 P.S. § 161, must deliver their register and all other public papers to the office of the recorder of deeds of the county in which they maintain their business address within 30 days pursuent to 57 P.S. § 168.1. The notary public must deliver the rubber stamp seal to the Department of State, Bureau of Commissions, Elections and Legislation within 10 days after the date of resignation

NOTE: To submit your resignation, you must use the approved form below.

Printable Resignation Form

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Death of the Notary Public (57 P.S. § 161 and § 168.1)

     Notification of death should also be mailed to the Bureau of Commissions, Elections and Legislation or by fax to (717)-787-2854.

     In the event of the death of a notary public, the notary public’s register and all public papers should also be delivered to the office of the recorder of deeds in the county in which the notary maintained his business address within 30 days of the death. Notification to the Secretary of the Commonwealth should be mailed to:

Department of State
Bureau of Commissions, Elections and Legislation
210 North Office Building,
Harrisburg, PA 17120-0029

or by fax to (717) 787-2854. A representative of the notary public must deliver the rubber stamp seal to the Department of State, Bureau of Commissions, Elections and Legislation within 90 days after the date of the notary public's death.

     Notification of death should also be mailed to the Bureau of Commissions, Elections and Legislation or by fax to (717)-787-2854.

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Modified Date: 12/21/2011 02:33 PM