Non-Procurement Vendor Information  

 

The commonwealth recently implemented a new mailing location for invoices that are not associated with a purchase order. This implementation began on May 11, 2009 and was phased in through August 31, 2009.

(Exceptions exist for invoices associated with several agencies, however. Please review the list at the bottom of this page before mailing.)  

Invoices should now be mailed to one of the new addresses listed below, depending on the type of invoice (utility, grant or other):

Utility invoice address:
    
[Insert commonwealth agency name]
     [Insert location code]
     PO Box 69182
     Harrisburg, PA  17106

Grant invoice address:
     [Insert commonwealth agency name]
     [Insert location code]
     PO Box 69183
     Harrisburg, PA  17106

Other non-purchase order invoice address:
     [Insert commonwealth agency name]
     [Insert location code]
     PO Box 69181
     Harrisburg, PA  17106
  

When you submit an invoice that is not associated with a purchase order, you must include the following information on the invoice:

  • Location Code (as provided by agency)
  • Invoice Date
  • Invoice Number
  • Gross/Total Amount  

The following additional information will help us process your invoice more promptly.  However, it is not required for payment.

  • Supplier Name and SAP Vendor Number (if available)
  • Supplier Remit-To Address and Fax Number
  • E-mail Address of Supplier Contact Person 
  • Description of Invoiced Items

When you submit an invoice that is not associated with a purchase order, please remember the following:

Location code MUST be included. Each invoice must clearly indicate the location code provided to you by the commonwealth agency that you do business with. Otherwise, your invoice may be rejected. Select this link to view a list of valid location codes by agency.

One invoice per envelope. This will avoid confusion and ensure there is no delay in processing your payment.

One copy of each invoice. Multiple copies of invoices should not be sent to the new mailing address.

Only invoices and credit memos should be submitted to the new mailing address. Please do not send statements. Any other correspondence should be sent to the agency for which goods or services were provided.

Do not submit any confidential data with your invoices. Continue to send any confidential data required to process the invoice to the agency for which goods or services were provided.  

Exceptions to the new invoice mailing address and other requirements exist for all invoices associated with the agencies listed below. If your invoices involve these agencies, please continue to use your current submission process, unless otherwise notified.

  • Liquor Control Board
  • Treasury Department
  • Office of Attorney General
  • Department of the Auditor General
  • Pennsylvania Higher Education Assistance Agency (PHEAA)
  • State System of Higher Education (SSHE)
  • Pennsylvania Turnpike Commission
  • Construction projects for the Department of General Services
  • Redevelopment Assistance Capital Program (RACP)

 

NOTE: Requests for information in accordance with the Right to Know Law (RTKL), must be submitted directly to OB-RightToKnow@pa.gov.  Requests sent to any other email address listed on this website will not be considered an official RTKL request.