School Health Annual Reimbursement Request (SHARRS)
NEW! 12/2/2014
In order to expedite the reimbursement for school health services provided during the 2013-14 school year, public school entities may submit an aggregate hard copy report and certify/submit form to the Department of Health (Department). While schools are encouraged to maintain a copy of this report for their records, the original with the Superintendent/CEO's signature must be submitted to the Department.
Template hard copy report (Word)- Before entering data, save this file to your computer by using the "Save as" function (Click on File, then Save As). Entering some of the information may change the formatting of the template (The report will still be accepted). 
Certify and Submit page for Superintendent/CEO- This page must be completed and submitted with the hard copy report.
Reports should be sent to:  Division of School Health
                                     Room 628, Health and Human Services Building
                                     625 Forster Street
                                     Harrisburg, PA 17120
UPDATE 9/22/2014
"New" SHARRS is not yet open for submission of reports. Watch this site for updates. Once Phase Two is open, it will remain open to provide adequate time for school entities to submit their school year 2013-14 reports.
"New" SHARRS IS open for establishing user accounts. See below for more information.
SHARRS IS LIVE for Phase One- Establishment of User Accounts (8/19/2014)
Phase One of the School Health Annual Reimbursement Request System (SHARRS) is now complete and available for public school entities (school districts, charter schools, cyber charter schools, and comprehensive career and technology centers) to set up their SHARRS User Accounts. Superintendent/CEOs were sent a PENN*LINK with detailed instructions.
Due to current security standards, all users will be required to submit a New User Account request to access the new system. No User Accounts will be transferred from the old SHARRS system.
NOTE: Each user has one SHARRS User Account (they may be assigned multiple functions) and must use their own official school email address; SHARRS will not allow the use of the same email address for multiple user accounts.
User Accounts must be set up in the following order:
1. Superintendent/CEO
2. User Account Manager (UAM)- formerly known as the Security Approver
3. Other Accounts as needed (ex. Business Manager, Certified School Nurse)
It is the responsibility of the school entity to determine the validity of each new user request before approving the account and granting access to SHARRS.
To access SHARRS, click here.
Phase Two- Submission of SHARRS Reports
Phase Two is undergoing testing and finalization. Superintendent/CEOs will be notified via PENN*LINK when Phase Two is available. Updates will also be posted to this site. Phase Two is anticipated to be available in late September.
Thank you for your patience as we transition to the new system.
All school districts, charter schools, and comprehensive area vocational technical schools are required to submit the “Request for Reimbursement and Report of School Health Services” to the Department of Health within three months after the end of the school year. The purpose of this report is twofold:
  • To provide a mechanism for these educational institutions to document the provision of, and receive reimbursement for, health services as provided for in Article XIII Section 1303a (Immunizations), Article XIV (Health Services), and Article XXV Section 2505.1 (Reimbursement by Commonwealth and Between School Districts) of the Pennsylvania Public School Code and 28 Pa Code, Chapter 23 (School Health).
  • To obtain information about Pennsylvania’s school health program, including student health status, health service utilization and select nursing activity.
 School Health Annual Reimbursement Request System  (SHARRS)

SHARRS is a secure, web-based system that allows educational institutions to electronically submit their “Request for Reimbursement and Report of School Health Services.” SHARRS was designed to be used by a limited number of authorized persons at each educational institution, in the following roles: Data Entry, Business Manager and Superintendent/CEO. Authorized individuals have access to the system through the educational institution’s User Account Manager.

In order to access SHARRS, click here.





Tools to Assist in Completing Request for Reimbursement and

 Report of School Health Services



1.  Request for Reimbursement & Report of School Health Services hard copy report   (Hard copy of electronic report to be used for data consolidation only!  Hard copy reports will not be accepted by the Department - all annual school health reports must be submitted electronically via SHARRS.)  

2. State Formula for Reimbursement for School Health Services



Tally Sheets for Data Collection

These tally sheets were designed to assist schools in gathering the information required for the "Request for Reimbursement and Report of School Health Services." They should NOT be submitted to the Division of School Health. Tally sheets are provided for the collection of daily data and monthly data, in two formats:

  • Electronic- Data may be entered directly onto the tally sheets via the computer. They have been designed in an Excel format and are "functional" meaning that they will automatically calculate the data as it is entered.  Before entering data, save this file to your computer by using the "Save as" function (Click on File, then Save As). Only cells requiring data input are accessible. The other cells are locked.
  • Manual- These tally sheets may be printed and used in hard-copy format.       

Average Daily Membership (ADM)- Private and non-public schools receiving school health services from school districts are to report their ADM numbers, to the school district, at the end of each school year for submission in the annual school health report.

1. Average Daily Membership (ADM)- Manual

2. Average Daily Membership (ADM) - Electronic

Dental Program (Mandated and Dental Hygiene)

1. Mandated Dental Program - Daily - Manual

2. Mandated Dental Program - Monthly - Manual

3. Mandated Dental Program - Daily/Monthly - Electronic

4. Dental Hygiene Services Program - Monthly - Manual

5. Dental Hygiene Services Program - Monthly - Electronic

6. Fluoride Program - Monthly - Manual

7. Fluoride Program - Monthly - Electronic

Health Screens

1. Health Screens - Daily - Manual

2. Health Screens - Monthly - Manual

3. Health Screens - Daily/Monthly - Electronic

Health Services

1. Health Services - Daily - Manual

2. Health Services - Monthly - Manual

3. Health Services - Daily/Monthly - Electronic

Medication Administration

1. Medication Administration - Daily for Individual Orders - Manual

2. Medication Administration - Daily for Standing Orders - Manual

3. Medication Administration - Monthly for Individual Orders - Manual

4. Medication Administration - Monthly for Standing Orders - Manual

5. Medication Administration - Daily for Individual and Standing Orders - Electronic

6. Medication Administration - Monthly for Individual and Standing Orders - Electronic 

Physical Examinations

1. Physical Examinations - Daily - Manual

2. Physical Examinations - Monthly - Manual

3. Physical Examinations - Daily/Monthly - Electronic

Serious School Injury

1. Serious School Injury - Daily - Manual

2. Serious School Injury - Monthly - Manual

3. Serious School Injury - Daily/Monthly - Electronic



Last Updated: December 2, 2014