In accordance with the Right-to-Know Law, Act of February 14, 2008, (P.L. 6, No. 3), this policy outlines the State Civil Service Commission’s general procedures for requesting records under the Right-to-Know Law.


Questions regarding this policy may be directed to Michael J. Sullivan, Open Records Officer at 717-787-5343, or Ed Bohan, Legal Services Office at 717-783-1444.


1.            All requests for records must be in writing and include a name and address to which the Commission should address its response.  The request should identify or describe the records sought with sufficient specificity to enable the Commission to determine which records are being requested.  Requests may be submitted in writing on the standard form developed by the Office of Open Records.  A copy of this form can be obtained by visiting its website at:  Anonymous requests for records will not be accepted.


2.             All requests for records are to be addressed to the Commission’s Open Records Officer:


Michael J. Sullivan

Open Records Officer

State Civil Service Commission

P.O. Box 569

Harrisburg, PA 17108-0569


717-783-8736 (fax)


To expedite processing, the written request must state explicitly–on the mailing envelope, e-mail subject line or fax cover sheet, and in the written request itself – that the communication is made for the purpose of requesting access to public records under the Right-to-Know Law.


3.            Written requests for records may be submitted to the Pennsylvania State Civil Service Commission to the Open-Records Officer listed in item 2, by fax to 717-783-8736, by e-mail at or may be delivered in person to the State Civil Service Commission, Legal Services Office (Appeals), 320 Market Street, 4th Floor, Harrisburg, PA 17108-0569, during regular business hours from 8:00 a.m. to 4:00 p.m., Monday through Friday (excluding Commonwealth holidays or other announced office closings).  Verbal requests for records will not be accepted.


4.            If a written request for records is granted, the following fees as established by the Pennsylvania Office of Open Records may be charged to the requester:


a.      Copies:

  i.    Between 10-25 cents per page (one side, black and white copy)

  ii.   Specialized documents (e.g., color copies):  Actual cost

  iii.  Fascimile/Microfiche/Other media:  Actual Cost


All costs are to be paid by check or money order payable to the “Commonwealth of Pennsylvania.”