Records Management

Pennsylvania's state records management programs guides the creation, use, maintenance and disposition of state documents and information.  The program ensures that agencies subject to the Administrative Code of 1929, agencies under the Governor's jurisdiction and entities that use the State Records Center apply policies and activities in a consistent manner that enables effective and transparent operations. 

In keeping with state government’s responsibilities and the public trust, every commonwealth agency is required to implement a records management program following the policies and guidelines outlined in:

• Executive Order 1992-1: Records Management
• Management Directive 210.5: The Commonwealth’s Enterprise Records Management Program
• Manual 210.1: Commonwealth of Pennsylvania Employee Records Management Manual
• Manual 210.7: State Records Management Manual

Roles & Responsibilities

The state records committee includes lawyers, records management experts and other professionals from state agencies to develop policies and discuss issues relating to Pennsylvania’s state records management program.

The Pennsylvania Historical & Museum Commission implements Pennsylvania's state records management program and operates the state records center and the state archives.

The Governor’s Office of Administration issues Pennsylvania’s state records management directives, manuals and general retention schedules; audits agency compliance and chairs the state records committee.

Learn More

Get Help
The Pennsylvania Historical and Museum Commission provides information, training and assistance to help agencies manage their records.

Agency Records Coordinators
The coordinators’ corner offers an online repository of up-to-date information.