Electronic Data Interchange (EDI)

IAIABC

Release 1

First Reports of Injury
(Employer’s Report of Occupational Injury or Disease, LIBC-344)

What Is EDI?

Electronic Data Interchange (EDI) involves the computer-to-computer exchange of data between companies and the Commonwealth. EDI allows paper forms to be replaced by automated electronic transactions that are more efficient, leave less room for errors and virtually eliminates mailing costs.

What May Be Filed Using EDI?

The BWC currently accepts the First Report of Injury (LIBC-344, Employer’s Report of Occupational Injury or Disease) via EDI. The BWC plans to offer other forms in the EDI format in the future.

EDI Standards

The BWC will use electronic standards developed by the International Association of Industrial Accident Boards and Commissions (IAIABC), an organization representing workers’ compensation administrators and insurance industry officials since 1914. Over the years, the IAIABC has developed EDI standards in the area of accident reporting.

About the International Association of Industrial Accident Boards and Commissions (IAIABC)

The IAIABC is a private association of workers’ compensation professionals from private and public sectors with a basic objective to strengthen and improve the administration of workers’ compensation law.
 
On a national level, the IAIABC has spearheaded a program to utilize the concept of EDI for workers’ compensation. The IAIABC has formed national WC EDI Committees to develop, implement and maintain EDI formats for the workers’ compensation system. These committees consist of state jurisdictions, insurers, self-insured employers, third-party administrators (TPA’s) and vendors.
 
Advantages of EDI in Workers’ Compensation:
  • Faster reporting of First Reports to ensure compliance with the Workers’ Compensation Act
     
  • Elimination of mailing costs associated with filing First Reports
     
  • Cost-effective for the employer/insurance carrier and for the BWC
     
  • More accurate data

How to Get Started

Companies interested in using EDI to file First Reports should review the IAIABC EDI Implementation Guide and complete the BWC partnership agreement packet. The IAIABC’s Implementation Guide may be downloaded from the IAIABC’s web site at www.iaiabc.org. The BWC partnership agreement packet is located at www.dli.state.pa.us.
 
Bureau acceptance of First Reports using EDI is contingent upon receipt of a properly completed Trading Partner Agreement packet, including a signed agreement, and successful testing. The Bureau will issue a letter to all new partners upon successful implementation.

For more information, contact:

EDI Business Coordinator
E-mail: RA-CMDEDI@pa.gov
Phone: (717) 886-9182
Fax: (717) 705-1629

Implementation Process

  • The BWC will set an implementation date for testing EDI to electronically report the First Report for each Trading Partner.
     
  • The Trading Partner will successfully complete the test phase for the electronic reporting of the First Report before being approved for production.
     
  • Once the test phase is completed, the Trading Partner will begin the production phase and will no longer submit the paper version of the First Report.
Commonwealth of Pennsylvania
Department of Labor & Industry
Bureau of Workers’ Compensation
Attention: EDI Business Coordinator
1171 S. Cameron Street, Room 103
Harrisburg, PA 17104-2501

Last revised: July 21, 2008
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