Power of Attorney Documents (POA)

  • A POA document should only be submitted when an individual or eligible family member is unable to apply for a birth or death certificate.  Please include an explanation as to why the individual, or an eligible family member, is unable to apply for the birth or death certificate.
  • We suggest that applicants submitting a POA document review the code for the state or country where the POA document is being executed to ensure the POA document is valid before submission with an application for a birth or death certificate.

Birth Certificates

  • If you have been granted POA for the person named on the certificate, submit a notarized POA document that contains the original signatures of the parties involved, including the original notary's signature and seal.
  • If you do not wish to send the original POA, you may file the original notarized POA with the Clerk of Orphans' Court division of the Court of Common Pleas (usually in the county where the person granting the power of attorney resides) to obtain a certified copy of this document issued by the court. You may then submit the certified copy of the POA document that includes the seal of the court, to our office to process your request.
  • Original document will be returned upon completion of your request.
  • If you cannot comply with these instructions, the subject or an eligible requestor is required to apply for this certificate.

Death Certificates

  • If you have been granted POA for an individual who is eligible to request a death certificate, it will be necessary to submit a notarized POA document that contains the original signatures of the parties involved, including the original notary's signature and seal.
  • If you do not wish to send the original POA, you may file the original notarized POA with the Clerk of Orphans' Court division of the Court of Common Pleas (usually in the county where the person granting the power of attorney resides) to obtain a certified copy of this document issued by the court. You may then submit the certified copy of the POA document that includes the seal of the court, to our office to process your request.
  • Original document will be returned upon completion of your request.
  • If you cannot comply with these instructions, an eligible requestor is required to apply for this certificate.
  • Please note that a Power of Attorney document is no longer valid upon the death of the individual.

Contact Us

Contact:

Division of Vital Records

Address:

P.O. Box 1528
New Castle, PA 16103

Phone:

(724) 656-3100

Email:

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